Public Records Overview
The Public Records Act (Government Code Sections 6250-6276.48) is designed to give the public access to information in possession of public agencies. Public records are open to inspection at all times at no charge. Persons wishing to inspect City of Montclair public records may do so during regular office hours (Monday through Thursday, 7:00 a.m. to 6:00 p.m.). Every person has a right to receive an exact copy of an identifiable record unless impracticable. Specific exemptions to disclosure are listed in Sections 6253.5-6253.7, 6254, 6254.1-6254.21, 6255, 6267, and 6276 of the Government Code.
"Records" include all forms of communication related to public business "regardless of physical form or characteristics, including any writing, picture, sound, or symbol; whether paper, fiber, magnetic, or other media." Electronic records are included, but software may be exempt.
Requesting Public Records
In most instances, unless documents are archived or need to be gathered, copies may be provided upon request. If that is not possible, the City has ten days to respond to a request. If additional time is necessary, requester will be notified in writing. The maximum amount of additional time allowed, pursuant to the Public Records Act, is 14 days.
Requests should include a clear and specific description of the information; the more specific you are with the information you are requesting, the more responsive we may be to your request. Whenever possible, please provide dates, subjects, titles, and the types of documents you are requesting. Please include your name, address, and a telephone number or email address at which you can be reached.
All document duplication fees are due and payable in full and are based on the City of Montclair’s current Master User Fee Schedule Resolution.
Making a Request
Text of the California Public Records Act, Government Code §§ 6250 - 6276.48.
Please formally submit your request using one of the below methods. You may submit a website form or download one of the PDF forms to submit via email, mail, or fax. You will receive a response within 10 days.
Fair Political Practices Commission Disclosure Forms
Statements of Economic Interest (Form 700)
The Form 700 is used by candidates and City officials to report their economic/financial interests within the City's boundaries (commercial/rental property, businesses, stocks, etc; does not include residence). The City's Conflict of Interest Code (PDF) explains each disclosure category. The Code is updated by the City Council biennially on even-numbered years in December.
Pursuant to Government Code Section 87200, the following individuals are required to file Form 700 Statements of Economic Interest:
|Javier John Dutrey
||City Council Member
|Carolyn Tenice Johnson
||City Council Member
||City Council Member|
||City Council Member|
|Edward C. Starr
| Diane Robbins
You may view their filings by searching for their names in the Form 700 Public Viewing Portal.
Employees appointed to positions designated in the City's Conflict of Interest Code must also file Form 700s annually.
More information about campaign disclosure laws can be found on the Form 700 page of the Fair Political Practices Commission's website.
Campaign Finance Disclosure Forms
Information about local campaign finances can be viewed by searching for the candidate, committee, or office holder's name in the Campaign Filing Public Viewing Portal. To view deadlines, please see the Filing Schedule of Campaign Statements (PDF).
More information about the Form 700 can be found on the Campaign Rules page of the Fair Political Practices Commission's website.
Birth, Death, & Marriage Certificates
The City of Montclair is not the office of record for birth, death, or marriage certificates. Those records can be found with the County of San Bernardino. Please visit the County’s Office of Vital Records website or contact their office for options on requesting certified copies of records.
If you are seeking information about a divorce, please visit the San Bernardino County Court website.
General City Documents
Bound and tabbed hard copies can be purchased at City Hall based on current pricing in the Master User Fee Schedule.
At the July 2, 2018 City Council Meeting, the City Council adopted Resolution No. 18–3201 amending the current Master User Fee Schedule. Pursuant to Resolution No. 18–3201 the amended Master User Fee Schedule became in full force and effect immediately upon adoption.
Current guidelines and schedule for destruction of retained City records.
Disclosure of Enterprise System Information