Department Overview

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The Administrative Services Department directs the day-to-day operations of all department functions. The Department establishes and implements priorities, policies and procedures, and provides long-range planning for a variety of functions and programs. In addition, the Department directs, oversees, coordinates, and supports the efforts of all City Department ensuring that the City Council policy and direction is carried out. Below is a list of the programs this department administers.



The Administrative Services Director and supervisorial staff administer, manage, and supervise a variety of functions including telecommunications, information technology, personnel services, labor relations, administrative support, and contract services. The Department also provides extensive support services to each City department, the City Manager, and City Council.



City Clerk

cityclerkThe duties of the City Clerk include providing information and assistance to the public; preparing agendas and minutes for the City Council, Redevelopment Agency, and Montclair Housing Corporation; conducting municipal elections; serving as the filing officer for Statements of Economic Interests of City officials and designated City employees and campaign expenditure statements for officeholders, candidates, and committees; publishing legal notices; certifying copies of official records; administering oaths; serving as custodian of the City seal; accepting claims and other legal documents; conducting bid openings; and attending all meetings as required.

The City Clerk’s Office is also responsible for maintenance and distribution of the Montclair Municipal Code; certification of documents; preservation of the City’s official records; management of the Laserfiche Imaging System; and providing information and support to the City Council, City Manager, Department Heads, and staff.

Andrea Phillips, City Clerk
Phone: (909) 625-9416
Fax: (909) 621-1584




Finance personnel manage, control, and accurately report on the financial affairs of the City of Montclair, the City of Montclair Successor Agency to its redevelopment agency, the Montclair Housing Corporation and the Montclair Housing Authority. The department functions under the Administrative Services Department and responds to the needs, concerns, and desires of the citizens of the City.

As a support function, the Finance Department works in partnership with other City departments to develop budgets, implement control measures, and establish policies and procedures aimed at accurately accounting for, safeguarding, and maximizing the value of the City's assets.

Donald L. Parker, CPA, Finance Director
Phone: (909) 625-9471


Information Technology


The Information Technology Division maintains and supports the network infrastructure and computer systems for the entire organization.  The IT Division handles day-to-day computing operations, provide software and hardware support, monitor network servers, routers and switches while addressing the overall technological needs of the City of Montclair. 

The IT Division works with each City departments to stay at the forefront of technology in an ever evolving industry.  It is responsible for the procurement of computer software and hardware including applications to enhance the overall operations and services provided within each City departments.  This program is also responsible for the development and maintenance of the City’s website.  

John Nguyen, Information Technology Manager
Phone: (909) 625-9409
Fax: (909) 621-1584


Personnel/Risk Management

The Personnel program, in support of the human resource requirements of the City, provides comprehensive personnel selection, retention, training, and labor relations services in compliance with local, state, and federal regulations.

The Risk Management program identifies potential risks to employee safety, and develops methods of reducing the City's exposure to, and potential liability from, losses.  

Jon Hamilton, Administrative Services Director/Human Resources Manager
Phone: (909) 625-9406
Fax: (909) 621-1584