Submit a Records Request

Notice of Non-City Records

If the City is not the office that holds the records being sought, we will attempt to assist by providing information on how to obtain the records, like recommending what agencies may have the records you are looking for.

Birth, Death, and Marriage Certificates
The City of Montclair does NOT hold records of births, deaths, or marriages. Please visit the San Bernardino County Recorder-Clerk's Office of Vital Records or call (909) 387-8306 to make a request or book an appointment.
San Bernardino County only has records of births and deaths that occurred in San Bernardino County or marriage licenses that were purchased in San Bernardino County. Copies of marriage certificates may be purchased approximately two weeks after the original marriage license is received and recorded in the Recorder-County Clerk’s office. Only the parties to the marriage may be provided a certified copy of a confidential marriage record.

For all other vital records you must contact the county in which the event is registered or contact the California Department of Public Health at (916) 445-2684.

Notice for Requesting Police and Fire Department Reports
Requests for certain Police Department records such as crime/incident reports, call-for-service records, and traffic collision reports, are handled by the Police Department directly. Please view the Police Department's instructions on obtaining report copies. Requests for information pertaining to fire incidents require completion of the Fire Department Request for Information Form.

Public Records Request Form

Pursuant to the California Public Records Act (GC §7920.000-7931.000), any person may request a copy of an IDENTIFIABLE public record. Upon request, a copy shall be provided as soon as possible unless impracticable to do so. Be specific in your description of records sought. We will make every effort to respond to your request within ten days, the time period allowed by law to make a determination. The City may initiate a response extension of up to 14 days (GC §7922.535). Response may consist of an estimated date of completion. The City is not required to create a new record or reformat the information contained in existing records.

Requester shall be responsible for any duplication, digital storage media, and postage costs. The fee for black and white letter–size copies is 10 cents per printed side; other printing fees can be found in the current Master User Fee Schedule.

Please complete the following information to assist us in locating the records being requested.